Start with the eligibility guide. Identify the specific program category rather than applying for a generic “waterproofing” project. Record whether any related construction, equipment purchase, or demolition has already started.
The by-law calls for one estimate below $5,000, two estimates from $5,000 through $10,000, and three estimates above $10,000. Ask each contractor to price a comparable scope and separate labour, materials, permits, and each eligible work type.
Use the current City form and instructions. Provide the requested owner/property details, estimates, and project information. Do not cut concrete, install equipment, disconnect drains, or begin related construction while the application is being reviewed.
A form submission, contractor promise, inspection booking, or verbal conversation is not written approval. The current program page advises allowing up to four weeks for application review.
Keep the approval letter available and make sure the contractor understands which work was approved. Obtain required permits before construction and complete required inspections. Get City direction before changing the scope.
Keep final itemized invoices, proof of payment, permit and inspection records, approval documents, and any additional City forms. The current program page says approved reimbursement cheques can take approximately two to six weeks after a complete submission.
Application Document Checklist
- current City application form and all required owner/property information;
- the required number of comparable, itemized contractor estimates;
- a clear description of each proposed work category;
- written approval received before construction;
- permits and inspection records for the completed approved work;
- final itemized invoice and proof of payment; and
- any program declarations, tax/account confirmation, photographs, or supporting material the City requests.
Quote Count at a Glance
Below $5,000: one estimate. $5,000 to $10,000: two estimates. Above $10,000: three estimates. Use the project estimator to organize line items, but use the quoted project amount and current City instructions for the application.
What to Do if the Scope Changes
Do not assume that a newly discovered condition is automatically covered. Pause, document it, obtain a revised itemized quote, and ask the City whether the approval needs to be amended before extra work proceeds.
Helpful Next Pages
Use the eligibility guide, calculator, and contractor vetting checklist before you compare quotes.
Get the application checklist
Use the form to organize your project path before requesting quotes.
Download the Free Guide